Court, Municipal, and License Clerks

Core Tasks

1. Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
2. Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
3. Verify the authenticity of documents, such as foreign identification or immigration documents.
4. Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
5. Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
6. Issue public notification of all official activities or meetings.
7. Record and maintain all vital and fiscal records and accounts.
8. Record case dispositions, court orders, or arrangements made for payment of court fees.
9. Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
10. Prepare meeting agendas or packets of related information.
11. Examine legal documents submitted to courts for adherence to laws or court procedures.
12. Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
13. Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
14. Code information on license applications for entry into computers.
15. Prepare documents recording the outcomes of court proceedings.
16. Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
17. Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
18. Perform record checks on past or current licensees, as required by investigations.
19. Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
20. Instruct parties about timing of court appearances.
21. Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
22. Coordinate or maintain office tracking systems for correspondence or follow-up actions.
23. Train other workers or coordinate their work, as necessary.
24. Research information in the municipal archives upon request of public officials or private citizens.
25. Perform contract administration duties, assisting with bid openings or the awarding of contracts.

Technology & Tools

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