Occupation: Court, Municipal, and License Clerks

Court, Municipal, and License Clerks

Perform clerical duties for courts of law, municipalities, or governmental licensing agencies and bureaus. May prepare docket of cases to be called; secure information for judges and court; prepare draft agendas or bylaws for town or city council; answer official correspondence; keep fiscal records and accounts; issue licenses or permits; and record data, administer tests, or collect fees.

43-4031.00 | 27 tasks | 10 job titles

Reported Job Titles

(10)
  • City Clerk
  • City Recorder
  • Court Clerk
  • License Clerk
  • License Specialist
  • Motor Vehicle Field Representative (MVFR)
  • Motor Vehicle Licensing Clerk
  • Municipal Clerk
  • Permits Specialist
  • Town Clerk

Core Tasks

(25)
  • Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
  • Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
  • Verify the authenticity of documents, such as foreign identification or immigration documents.
  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
  • Issue public notification of all official activities or meetings.
  • Record and maintain all vital and fiscal records and accounts.
  • Record case dispositions, court orders, or arrangements made for payment of court fees.
  • Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
  • Prepare meeting agendas or packets of related information.
  • Examine legal documents submitted to courts for adherence to laws or court procedures.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
  • Code information on license applications for entry into computers.
  • Prepare documents recording the outcomes of court proceedings.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
  • Perform record checks on past or current licensees, as required by investigations.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Instruct parties about timing of court appearances.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
  • Train other workers or coordinate their work, as necessary.
  • Research information in the municipal archives upon request of public officials or private citizens.
  • Perform contract administration duties, assisting with bid openings or the awarding of contracts.

Supplemental Tasks

(2)
  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
  • Search files and contact witnesses, attorneys, or litigants to obtain information for the court.